IRB Training Requirements
Conflict of Interest/Commitment (in Research) Disclosure
TTUHSC policy requires that all research study personnel disclose any actual (or potential) conflict of interest, and have a current financial disclosure on file. This is done by completing the Conflict of Interest and Commitment (COIC) Training and Disclosure module at least annually, AND updated within thirty (30) days of a change in significant financial interests. You will need to complete the COIC module if ANY of these apply to you:
- HUMAN SUBJECT RESEARCH: 1) RESEARCH STAFF – anyone involved with preparing, reviewing, and/or submitting IRB submissions (i.e. RIO, CRI, CRU); OR 2) RESEARCH KEY STUDY PERSONNEL – anyone involved in, or may be involved in, the design, conduct, or reporting of HUMAN SUBJECT research (i.e. PI, Co-Investigator, Study Coordinator, etc.); this applies to both Non-Exempt and Exempt studies.
- TECHNOLOGY: Anyone submitting technology to the Office of Research Commercialization
- OFFICE OF SPONSORED PROGRAMS (GRANTS): Anyone who is listed as study personnel on any grant administered through the TTUHSC Office of Sponsored Programs (including educational and public service grants)
- RESEARCH OVERSIGHT COMMITTEES: Anyone serving as a member on a Review Board (Amarillo or Lubbock) OR Anyone serving as a member on a RIO Research Oversight Committee (IRB, IACUC, IBC, QIRB, ESCRO, COIRC)
For additional information about the policies for financial disclosures and conflict of interest, refer to TTUHSC OP 73.09, Financial Conflicts of Interest in Research, and TTUHSC OP 10.05, Conflict of Interest and Commitment Policy.
If you have any questions about submitting a disclosure, visit the COIC Frequently Asked Questions page, or contact Jennifer Board.
AS OF JANUARY 1, 2024, we are no longer using Cayuse for financial disclosure management.We have returned to the TTUHSC homegrown COIC disclosure system. Please see new instructions below for submitting. |
Submitting a COIC disclosure
If you are a TTUHSC Faculty, Staff, Resident, or Student and need to submit your COIC disclosure, follow these instructions to submit your COIC disclosure:
- Login to the TTUHSC COIC Disclosure system (https://app4.ttuhsc.edu/COICDisclosures/) using your eRaider credentials.
- Once logged in, click on 'Disclosure Submission' - this will take you directly into the training and disclosure module.
- Pay attention to the training information regarding Research Activities (Slide #9).
- Lastly, make sure to answer 'YES" when you are asking if you are involved with any of the research/grant related activities (Slide #13).
For a User Guide on submitting your COIC disclosure, please click HERE.
If you are associated with one of our Affiliates (i.e. UMC, BSA, Providence, etc.) OR you do not have any affiliation with TTUHSC (i.e. an Outside Collaborator), you will need to submit your disclosure through Qualtrics. No account is needed.
Please CLICK HERE to access the Qualtrics version of the disclosure.
TTU researchers do not submit their disclosures through TTUHSC anymore.
All TTU personnel/students who are participating in TTUHSC Human Subjects Research are required to submit their disclosure through TTU, then provide a PDF copy of their submitted COI disclosure to Jennifer Board.
Those who are affiliated with both TTU and TTUHSC have the option to submit through TTU or through TTUHSC.
For assistance with submitting your TTU COI disclosure, please refer to the TTU website for Investigator Financial Disclosures. Contact information is at the bottom of the webpage.
Conflict of Interest in Research (COIRC)
The Research Integrity Office (RIO) provides an initial review of financial disclosure
statements from TTUHSC researchers, as well as administrative oversight of the TTUHSC
Conflict of Interest in Research Committee (COIRC). For any questions about the Committee
or Conflict Management Plans (CMPs), please contact coirc@ttuhsc.edu. You can also visit the COIRC webpage.
Contact Information
If you have any problems or questions related to the Research portion of the disclosure, please contact Jennifer Board.
For any non-research questions specific to the Annual Disclosure, please contact Shen Wang, TTUHSC COIC Coordinator (shen.wang@ttuhsc.edu), or visit the Institutional Compliance website
Click HERE for the PDF version of instructions on this page for COIC.