Graduate Medical Education Sciences GPA Calculator
Graduate Medical Education Sciences GPA Calculation
As part of the GMES application, potential students must calculate and submit specific aspects of their GPA as a supplemental item on the application. This page is designed to help facilitate this. Below you will find instructions on how to perform this calculation and then an excel sheet that, once filled out, will be uploaded to BioRaider and reviewed by the GMES Admissions Committee.
Please keep in mind that the values you calculate in the spreadsheet will be validated by the GMES Admissions Committee.
What is validation?
Validation is a process by which the GSBS verifies what you entered in the GMES GPA Calculator against official transcripts for those applicants who submit & complete the application. We compare each transcript to verify that the course work entered matches exactly to what is on the transcripts. All official transcripts must be received by GSBS before the validation process can be completed. Any application where incorrect information is found to have been entered will be viewed as falsifying academic records and the application will not move forward for review by the GMES Admissions Committee. It is the applicant’s duty to ensure all coursework is entered accurately into the GMES GPA Calculator to give accurate GPA calculations for admission consideration.
Instructions
The Texas Coordinating Board for Higher Education determines the procedures for calculating the GPA for students seeking admission to a graduate or professional school in the state of Texas. All institutions must follow these guidelines. The guidelines are as follows:
- Only official transcripts from accredited institutions of higher education shall be accepted by the graduate and professional schools of an institution of higher education for evaluation and grade-point calculation.
- All academic work undertaken and grades or symbols assigned at each institution shall be reflected on the student's official transcript(s). No student's grade may be expunged from his or her record.
- All grades assigned for academic course work shall be used in calculating the grade-point average.
- A four-point scale shall be used in computing the grade point average (e.g.: A, 4 points per semester hour; B, 3.0; C, 2.0; D, 1.0; F, 0.0).
- A grade or symbol indicating failure (i.e.: F, WF, NC, or in a pass/fail system, FL equals F) shall count as hours undertaken, but no grade points shall be earned.
- Excluded from the grade-point average shall be any credit by examination (CR); Quit (Q); Withdrew (W); Withdrew Passing (WP); Incomplete (I or X); and a pass grade within a pass/fail system.
- The grade-point average shall be computed by multiplying each grade point (see paragraph (4) and (5) of this subsection) by the semester or quarter credit hours earned per course and totaling the products. The semester or quarter hours of courses undertaken shall then be totaled. The total of the products shall be divided by the total semester or quarter hours. The result is to be calculated to the hundredth place, giving the official cumulative grade-point average.
- Academic work at foreign colleges, universities, or preparatory schools shall be excluded from the calculation. In such cases, the grade-point average and credit shall be evaluated and computed as determined by the graduate or professional school to which the student is applying.
- The GMES GPA Calculator consists of 3 tabs. All tabs will need to be completed.
- On the first tab of the GMES GPA Calculator (Single Science Weighted GPA), all coursework minus the first 30 hours of college credit needs to be listed. Enter all coursework taken except for the first 30 hours (roughly the first 2 semesters attended). Those 30 hours will include dual credit courses, if applicable.
- On the second tab (Science), all science and math courses will be included here. These include Biology, Chemistry, Biochemistry, Physics & Math coursework.
- On the third tab (Last 60 hours), start with the most recent coursework taken and go back four full semesters. Typically this coursework will come out between 55 and 65 hours, encompassing the 3rd and 4th year of curriculum.
- The Graduate School of Biomedical Sciences Graduate Medical Education Sciences Admissions Committee will review multiple GPAs for admission – Single Science Weighted GPA, Overall Science GPA, Last 60 Hours GPA, and Overall GPA.
- The Overall Science GPA includes all undergraduate level biology, chemistry, physics and math course work. Included in the Overall Science GPA are courses which satisfy the prerequisite course work which is the same as required by TTUHSC School of Medicine.
- When submitting/uploading the GMES GPA Calculation, please name it: Last Name, First Name GMES GPA Calculator. Each tab of the Excel sheet (3 tabs) must be completed for the supplemental item to be complete. Instructions for each calculation will be found in red on the spreadsheet.
- What if I have dual credit or AP credit courses? How do I calculate the Overall minus
first 30 hours?
- Dual credit courses count in those 30 hours, but AP credits do not. If you received a letter grade on a transcript for a course, it will count.
- How exactly do I calculate the Overall minus first 30 hours?
- Look at all of your transcripts and find the very first time you attended/received college credit. Add up your coursework until you have approximately 30 hours (within 2 credit hours). This is typically the first 2 semesters of college, but can vary for those that have dual credit. From that point, you will record all coursework taken onto the spreadsheet.
- What science classes do I include in the Science GPA calculation?
- Include any basic sciences coursework. This would be Biology, Chemistry, Biochemistry, Anatomy, Physics, Zoology, and Math classes. Do not include Psychology or Engineering coursework, if taken.
- I’m retaking or have retaken a course to replace a previous grade. Do I include my
previous grade in the calculations?
- Yes, you will include ALL courses taken, even those that have been grade replaced, for all calculations. So you might have the same course listed more than once within the same GPA calculator
- What if I am taking some of my pre-requisites during the Spring or Summer before starting
in the program since they are required courses for this program?
- If the transcript you submitted did not show those courses as in progress or as registered, you may let the GMES coordinator know. Or if you are interviewed for the program, you might be asked the status of those courses at that time.
- I’m in my last semester but I do not have grades for these in progress classes. Which
classes do I use for the Last 60 Hours?
- You will use the last 60 hours of completed coursework for that calculation.
- I have typed in my course name, grade, and units, and it is still showing GPV as FALSE
and Grade Points as 0. What have I done wrong?
- Make sure that you do not have a space before or after your grade or the units number. A space will cause the calculator to not read the value in each field correctly and will not calculate that line into the GPAs. Make sure that the Grade nomenclature matches the Grade Key EXACTLY.